Fuel Management Polling System

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Fuel Management Polling Service

From our headquarters in Tallahassee, Florida, we can poll your fuel sites nightly, and provide you with the results of each day’s fuel activities via the Internet. You maintain complete control of the system and decide who gets fuel, and when.

You control all reporting, and decide if and when to pull transaction information from the reporting system to send to your accounting or fleet maintenance department. We can schedule file exports in the timeframe you wish and we ensure the files are ready for your fleet/accounting programs to import.

As part of our polling services we:

►	Conduct and check polling results to ensure all Sentries at your fuel site locations have polled.

►	Perform reasonability checks to verify that the quantity of fuels match the average quantities per hose.

►	Audit fuel tank transactions for inventory – if tank levels and deliveries are captured via a tank monitor interface or inventory transactions entered at the Sentry, Trak notifies you, via email, when a tank reaches the re-order point. Re-order points for each tank are provided by you.

►	Reconcile that the quantity of fuel dispensed (fueling transactions) matches the quantity of fuel delivered from the tanks.

►	Dispatch a Trak Service Technician if service is required. A Full Service EMA is required to contract for the Polling Service. Cost for the Polling Service is in addition to costs associated with the EMA.

Your fueling information is posted on a password-protected web-based Fuel Management system. It is accessible immediately over the Internet, from anywhere in the world, 24 hours a day, 7 days a week. Your secure password logs you directly into your information where you can add, edit, or delete any of your data, vehicles, personnel, and departments. You can even use the web-based system to make keys or cards yourself, or you can have us make them and mail them to you.

Benefits

►	Frees your internal resources and simplifies your fuel control
►	Eliminates turnover on internal personnel handling the fuel system
►	Delivers Web Enabled Reporting, available via any PC with a browser

►	Removes the "duty" of daily report generation / operations

►	Provides access to system wide reporting to any department group - limiting data to a specific department if desired.

►	Interfaces with all retail purchases (i.e. WEX or Voyager Cards)
►	Provides "Peace of mind" that everything is under control